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Course Outline

Introduction to AI-Powered Summarization

  • Understanding how ChatGPT processes and summarizes information
  • Overview of document types commonly used in government work
  • Recognizing AI output limitations and the need for refinement

Summarizing Reports and Briefing Materials

  • Generating concise summaries from policy or research reports
  • Distilling key findings from technical or analytical documents
  • Formatting content for executive-level review

Summarizing Meetings and Consultations

  • Transforming meeting notes and transcripts into actionable items
  • Highlighting key decisions and unresolved issues
  • Preparing summaries for internal communications or follow-up actions

Crafting Effective Prompts

  • Prompt structures for summarization and rewriting tasks
  • Examples of role-based and outcome-oriented prompts
  • Using iterative prompting to improve summary output

Adjusting Tone, Style, and Structure

  • Adapting content for ministers, internal managers, or the public
  • Utilizing formal or conversational tones as appropriate
  • Generating various formats such as bullet points, executive memos, and Q&A sections

Integrating ChatGPT into Government Workflows

  • Using ChatGPT within Word, Teams, and browser-based workflows
  • Combining ChatGPT with meeting and collaboration tools
  • Reviewing and revising summaries in real time

Responsible Use and Validation

  • Avoiding misrepresentation or hallucinated facts
  • Validating summaries and citing original content
  • Complying with information governance and security policies

Summary and Next Steps

Requirements

  • Familiarity with internal reports, meeting notes, or policy documents
  • No prior experience with ChatGPT or AI tools is required

Target Audience

  • Analysts
  • Program managers
  • Executive support staff
 7 Hours

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