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 Duration 14 hours

Course Outline

Introduction to ChatGPT and Core AI Concepts

  • Grasp the fundamentals of AI and natural language processing
  • Defining the capabilities and limitations of ChatGPT
  • Navigating ChatGPT access: comparing free and subscription tiers

Utilizing ChatGPT for Report Summarization

  • Strategies for condensing large-scale documents
  • Distinguishing between extractive and abstractive summarization techniques
  • Practical exercise: summarizing meeting minutes and policy files

Using ChatGPT for Brief Creation

  • Crafting high-level executive summaries
  • Structuring clear, professional, and concise briefs
  • Practical exercise: developing a one-page brief from a comprehensive report

ChatGPT for Administrative Communications

  • Composing professional emails and internal memos
  • Refining tone, clarity, and brevity in written content
  • Practical exercise: revising administrative correspondence for impact

Optimizing Tasks with ChatGPT

  • Automating routine text-based activities such as reminders and follow-ups
  • Designing templates for standard administrative requirements
  • Practical exercise: developing reusable prompts for everyday tasks

Enhancing Productivity

  • Effective time-management strategies using ChatGPT
  • Utilizing AI to organize and prioritize workloads
  • Practical exercise: establishing AI-supported workflows

Embedding ChatGPT into Office Processes

  • Integrating ChatGPT with standard office software (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical exercise: streamlining daily administrative duties with AI assistance

Recap and Future Steps

Requirements

  • Foundational computer literacy
  • Proficiency in using word processing software
  • Experience with email systems and digital collaboration platforms

Target Audience

  • Administrative personnel
  • Office support staff
  • Professionals looking to adopt AI tools for efficiency gains

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